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When in doubt, live in the past

I’m having an incredibly ‘low mental bandwidth’ evening after quite a demanding few days at an academic conference. I’ve watered the plants, checked my RSS feeds, made a simple meal, and was just sitting around listening to music and distractedly scrolling through my email archive. Don’t ask why. I don’t really know. Boredom, I guess?

Anyway, I accidentally hit the button that sorts my saved mail by ascending chronological order – and all of a sudden, I’m looking at email from five years ago.

Because I’m so easily distracted – now more than usual – I thought I’d have a look and see what sorts of conversations I was having on April 14, 2008 and so I scroll to that particular day.

A few interesting things in there.

I was arranging to go in and do some research at the BBC in London as part of an AHRC-funded project I was involved in (that was a great project, actually). A Birmingham-based technical writer had approached me to adapt my 20 Things e-book into a book more aimed at writers and other creatives (not sure whatever became of that idea, but it didn’t happen). There was discussion about some research my students were doing into a digital DJ device called the Pacemaker, which is now, it turns out, a Blackberry app, rather than a separate piece of equipment.

I also had an email from my friend Nick, back in New Zealand. He was a musician I’d worked with on a number of projects and he was my son Jake’s first drum teacher (what was that – 13 years ago?). Nick was telling me about his work teaching drumming at the jazz school, and this new band he’d started called Cairo Knife Fight, about which he was quite hopeful (though characteristically self-effacing).

If you’re not familiar with that particular two-piece combo, here’s a suitable introduction:

A few years on from that email, they’re selling out shows, supporting Foo Fighters in front of 50,000 people and releasing very good records. Right now, they’re writing new material for their next release. So, not bad going. Good to see that things start somewhere and progress.

Other emails from that day remind me that it was a particularly interesting time for consultancy work (and that maybe I should start doing that sort of thing a bit more again).

I was working with Proper Distribution (the largest independent music distributor in the UK, doncha know); a woman in Switzerland named Kate Michaels who specialises in swing and show tunes; and, by way of contrast, Gilles Peterson’s label Brownswood Recordings.

As it happens, I also started my own online record store that day as an experiment, which I think lasted a year or so before I tired of the concept after selling exactly one product – and that was to me. The service I was using to do that no longer exists as far as I can tell. These things come and go. And sometimes rightly so.

Bruce Warila and I were in the midst of conversations about where we should take this Music Think Tank thing we started. We had a few interesting ideas, none of which really seemed quite right. We ended up walking away from it and leaving it in the hands of the Hypebot people, who are doing a very professional job of stewardship. That was an extremely good decision, in retrospect. Managing what that site ended up becoming is not really how I want to be spending my time. You might spot one or two ads if you visit…

I had a personal assistant back then, because I was taking on far more than I knew what to do with, and so there were emails back and forth about personal assistanty stuff, mostly regarding my own incompetence when it came to matters of record keeping and accounts. My superior organisational skills (or ‘obsessive behaviours’ as some of my colleagues refer to them) are a reasonably recent development. These days, of course, Shelley’s doing far more interesting things. She ran her own arts organisation and manages Alternative Dubstep Orchestra among other things.

It’s fascinating to take a slice like that and just look at what I was doing and the conversations I was having then, because it sort of confirms to me that my overarching method kind of works for me: I start lots of things.

Some of those things stick and become part of my life, some are quietly finished without much fuss, others get handed off to more competent and interested parties, and others lie abandoned on the roadside.

But occasionally a project gets set down for a while, and then later events conspire to remind you of them so that you go back and pick them up, dust them off and re-examine them for potential.

I had one of those happen yesterday. An exciting one at that. If it starts to look promising, then I’ll definitely be blogging about it here. But in five years time, if I go back and look at the conversations I was having today, that will be one that’ll stand out as one of the more interesting threads.

Generally speaking, I think I’m doing better now. Making better decisions, taking on fewer wildly speculative projects and I have a much clearer set of objectives. My filing is certainly in a much better state too. But all of these things have, I think, contributed to where I am and what I’m doing now, so it’s good to be able to go back and trace their origins.

It certainly beats watching re-runs of Mock The Week on iPlayer, which was really the only other thing I had the intellectual capacity for this evening…

A message to my readers

I’ve just sent out my first ‘message from the author’ from my Leanpub account.

Sadly, as is sometimes the case with new features on websites, there are one or two bugs still to be ironed out in the system and so it looks like the formatting got a bit messed up. Instead of a nice looking email, readers were sent a big block of text with HTML tags where simple paragraph and line breaks should have been.

Unfortunate and disappointing, but (hopefully) hardly catastrophic. At any rate, I thought I’d repost the message to my readers here. If you’ve downloaded Music in the Digital Age – this is the email I wanted to send you.

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Feedback du jour – from the mailbag


Photo by Sea Dream Studio

Yesterday, I bought some great music on Bandcamp by Civil Civic, and then I made it today’s ‘Bandcamp du jour’. The music’s available on some very cool collectible cassettes, but I just wanted the digital version.

Anyway, I’ve had quite a few comments from people saying how much they like it too, which is cool. Actually, I’ve had good feedback from people on all of the music I’ve posted so far – but the enthusiasm for Civil Civic has been especially high.

But this morning I received a really great email from the band which absolutely made my day – and I thought I’d share it with you.

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Email meltdown

To the left is what I would call an email nightmare. Thankfully, the nightmare is not mine. It’s what I saw when I was working with Stef Lewandowski on the I So Wish website last week.

I looked over his shoulder, and there on his laptop was my version of hell.

I expressed my concern at the time – I mean, how do you live like that?

An inbox with 28478 items in it… 14514 of which are unread. That represents so much stress, so many unfinished bits of business, and – worse – so much just having no idea where everything is up to, project wise.

This would quite literally drive me nuts. And, it seems, it drives some people who have sent Stef email nuts too. Stef is one of the most creative, active, productive and reliable people I’ve met – but it’s not surprising that occasionally the wheels fall off when there’s a communication vortex like that.

He’s blogged about the problem.

So… I’ve offered to help out.

The Dubber Method
I plan to work more with Stef, because he does great stuff, and we make a really good team. But if that’s going to work, I need for him to see and deal with messages I send him. So I’m going to introduce him to what is becoming jokingly known at work as ‘The Dubber Method’ (actually, it’s combination of a few other people’s methods – and David Allen gets by far the most credit for this).

I know people who can be reasonably happy when they only have a page or two of email in their system. I’m entirely email intolerant. I happily receive and send it – but I will not leave it in the inbox. Ever.

To the right, for comparison, is my own email inbox. There’s a zen-like calm that descends upon me whenever I see that zero state.

Of course, it’s not always like that – and I get a lot of email as you might imagine – but it’s like that at least twice a day.

It’s taken me a while to get there, and I’ve learned a lot of tips and tricks from all sorts of places in order to make that happen – but it has got to the point where it’s something I’m becoming known for. I end each day with an empty inbox – and to some people, that seems like a magic trick.

Productive laziness
I’m not just deleting everything and shirking responsibility. I’m very lazy (which is what motivates me to get a lot done with as little actual time and effort as possible), but I’m not quite that lazy.

I wrote a book in a day last week because I didn’t want to spend more than a day on it… but I’m not just going to decide to ignore things that are important along the way. In fact, not getting stuff handled tends to happen because the messages are falling through the cracks – and that only really happens if you’ve got so much in your inbox, you miss stuff.

And I’m not big on having people hassle me about something they sent me ages ago. Unnecessary stress, if you ask me. So I found a perfectly lazy way of dealing with it, that made sure I didn’t have to bother with that kind of nonsense – but still get all the stuff I want to do done.

Mine is a very simple way of working, and so much less can go wrong – but to some people it seems an impossible miracle and their idea of a dream come true.

So I’ve started teaching people how to get there and stay there – and this week, my aim is to fix Stef’s email: the Mt Everest of inbox overflow.

Wish me luck.

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